Departmental Honors Ad Hoc
Ad Hoc Deadlines
Winter 2026
| By… | You must have… |
|---|---|
| Monday, Jan 12 @ 9:00am | Submitted a complete application for any Ad Hoc Honors projects happening this quarter |
| Wednesday, Jan 14 @ 5:00pm | Received a confirmation email stating that your adviser (Honors Program or Departmental) approved or denied your application |
| Monday, Jan 19 @ 9:00am | Received a confirmation email stating that your course instructor approved or denied your application |
| Tuesday, Jan 20 @ 9:00am | Submitted any revisions for an Ad Hoc Honors project denied by either your adviser or your instructor |
| Thursday, Jan 22 @ 9:00am | Received adviser approval for any revisions made to an application that was initially denied |
| Monday, Jan 26 @ 9:00am | Received instructor approval for any revisions made to an application that was initially denied |
| Week 8 of the Quarter |
Interdisciplinary Honors Ad Hoc ONLY Received an email from Honors with a link to your reflection form and begin drafting your reflection |
| Friday before finals week @ 9:00am |
Interdisciplinary Honors Ad Hoc: Submitted your final reflection Departmental Honors Ad Hoc: Completed your Ad Hoc Honors project |
| Tuesday, Mar 24 @ 5:00pm | Received confirmation that your instructor submitted final evaluation |
Spring 2026
| By… | You must have… |
|---|---|
| Monday, Apr 6 @ 9:00am | Submitted a complete application for any Ad Hoc Honors projects happening this quarter |
| Wednesday, Apr 8 @ 5:00pm | Received a confirmation email stating that your adviser (Honors Program or Departmental) approved or denied your application |
| Monday, Apr 13 @ 9:00am | Received a confirmation email stating that your course instructor approved or denied your application |
| Tuesday, Apr 14 @ 9:00am | Submitted any revisions for an Ad Hoc Honors project denied by either your adviser or your instructor |
| Thursday, Apr 16 @ 9:00am | Received adviser approval for any revisions made to an application that was initially denied |
| Monday, Apr 20 @ 9:00am | Received instructor approval for any revisions made to an application that was initially denied |
| Week 8 of the Quarter |
Interdisciplinary Honors Ad Hoc ONLY Received an email from Honors with a link to your reflection form and begin drafting your reflection |
| Friday before finals week @ 9:00am |
Interdisciplinary Honors Ad Hoc: Submitted your final reflection Departmental Honors Ad Hoc: Completed your Ad Hoc Honors project |
| Tuesday, Jun 16 @ 5:00pm | Received confirmation that your instructor submitted final evaluation |
Summer 2026
| By… | You must have… |
|---|---|
| Monday, Jun 29 @ 9:00am | Submitted a complete application for any Ad Hoc Honors projects happening this quarter |
| Wednesday, Jul 1 @ 5:00pm | Received a confirmation email stating that your adviser (Honors Program or Departmental) approved or denied your application |
| Monday, Jul 6 @ 9:00am | Received a confirmation email stating that your course instructor approved or denied your application |
| Tuesday, Jul 7 @ 9:00am | Submitted any revisions for an Ad Hoc Honors project denied by either your adviser or your instructor |
| Thursday, Jul 9 @ 9:00am | Received adviser approval for any revisions made to an application that was initially denied |
| Monday, Jul 13 @ 9:00am | Received instructor approval for any revisions made to an application that was initially denied |
| Week 8 of the Quarter |
Interdisciplinary Honors Ad Hoc ONLY Received an email from Honors with a link to your reflection form and begin drafting your reflection |
| Friday before finals week @ 9:00am |
Interdisciplinary Honors Ad Hoc: Submitted your final reflection Departmental Honors Ad Hoc: Completed your Ad Hoc Honors project |
| Tuesday, Aug 25 @ 5:00pm | Received confirmation that your instructor submitted final evaluation |
Overview
Submit your Ad Hoc Application
Departmental Honors Ad Hoc Overview
Some Departmental Honors programs require that students complete ad hoc projects in their departmental coursework. A student pursuing Departmental Honors ad hoc works with their Departmental Honors advisers and their faculty instructors to identify a suitable course and, based on the course’s content, develop an Honors project idea that will further the student’s educational journey in their major’s Departmental Honors program.
While students have agency regarding their ad hoc project’s topic and deliverable, the projects they pursue should align with the goals and values of their Departmental Honors program. Students with questions about potential project ideas should discuss them with their Departmental Honors adviser and/or instructor.
Departmental Honors Ad Hoc Policies
Departmental Honors Ad Hoc policies differ between programs. Students should refer to their program’s Departmental Honors website for Department-specific policies. Please refer to the Ad Hoc Honors Overview page for general ad hoc policies.
- Any exceptions to UW Honors Ad Hoc Policies must be approved by a Departmental Honors adviser. Students should contact their Departmental Honors advisers before contacting UW Honors.
- Students must have their Departmental Honors exception in place for 1-2 weeks before they can access the ad hoc application. If a student is joining a Departmental Honors program at the beginning of the quarter and wishes to do an ad hoc that quarter, the adviser should contact uwhonors@uw.edu to expedite the process and get the student access to the ad hoc form.
- College Honors students: coursework taken to complete Departmental Honors requirements may never overlap with a student’s Interdisciplinary Honors coursework requirements.
- Graduating Students completing ad hoc: ad hoc requirements will appear as “Incomplete” on a student’s degree audit until an instructor completes their evaluation and UW Honors has processed completed ad hocs at the end of the quarter. We cannot make exceptions for graduating students to allow their ad hoc projects to count towards their requirements before the instructor has completed the evaluation. This does not delay degree conferral, as UW processes graduation 2-3 weeks after grades have been posted.
Student Responsibilities
To pursue an ad hoc project, the student is agreeing to:
- Take the initiative on the overall project, including initiating contact with the departmental/major adviser and instructor, generating project ideas, and communicating with the adviser and the instructor, especially regarding any changes or difficulties that may arise.
- Manage the application and approval process with the Honors Program.
- Complete the agreed-on project during the quarter in which the student is enrolled in the course.
- Respect the learning objectives and expectations of the course, their Departmental Honors Program, and the University Honors Program.
- Follow up with their departmental adviser to ensure accurate allocation of ad hoc Honors credit at the end of the quarter.
Adviser Responsibilities
By agreeing to oversee an Departmental Honors ad hoc, the Departmental Honors adviser agrees to:
- Assist the student in finding an appropriate course for ad hoc Honors
- Help the student and instructor understand the goals and philosophy of the department/major’s Honors program and how ad hoc Honors contributes to those goals
- Help the instructor and student brainstorm appropriate ad hoc project ideas
- Submit an initial online approval that the ad hoc proposal by the stated deadline
- Ensure a student’s DARS reflects completion of ad hoc coursework at the end of the quarter
Examples
Below, we have collected a sample of Departmental Honors Ad Hoc project submissions from different Departmental Honors Programs who require ad hoc credits. These examples can be used as inspiration or to better understand how a student might respond to the Ad Hoc application questions.
Departmental Honors Ad Hoc Examples
BIOL 403: Discourse Graph for Synthesizing Research on Chromatin Dynamics
Student Name: Benjamin Brown
What is the standard coursework for this class? Include details about assignments, projects, and activities.
Biol 403, entitled ‘Knowledge Synthesis in Cell Biology’ is a course which aims to impart students with a range of critical thinking skills necessary for work in the sciences. These skills are built by interpreting experimental data, evaluating claims based on that data, constructing models of cell processes, and organizing current scientific findings. The main biological processes that will be examined include cytoskeleton structure and function, and the mechanics of viral entry.
This course emphasizes discussion in small groups and as a class. In class activities include the analysis of academic papers, as well as the study and use of modern methods to concatenate scientific thought. Additional time will be spent interpreting the results of and modifying several types of models of cell events. The goal of this effort is to create literate and discerning scientists capable of critiquing scientific works, interpreting results, and identifying gaps in current knowledge.
As such, evaluation of learning objectives will take place through scores on in-class engagement, paper annotations, and group quizzes. Outside of class, evaluation takes place through reflections on lecture activities and assignments based on course themes, including a project that synthesizes course content.
Outline your proposed ad hoc Honors Project, be sure to include the main topic, focus, and goal of the project. Please also include details about the deliverable of your project (i.e., if a video, how long will it be? If reviewing resources, how many minimum? how will you find them? etc.)
Cells transcribe DNA in a dynamic manner. The flexibility in gene transcription and translation allows the cell to respond to a changing environment, and undergo time dependent events like division.
In particular, chromatin is subject to modification by binding proteins, breakage, repair, and shape changes due to thermal fluctuations. These properties all affect what, and when proteins are expressed in the cell.
My project will seek to address how chromatin dynamics change and regulate gene transcription through the creation of a discourse graph. The project will have several phases beginning with the identification of 3 sub-questions that fit under the central theme. Examples of these questions include: how do the mechanics of chromatin structure affect gene expression, how do remodeling complexes affect DNA transcription, and how is genomic compartmentalization established?
After these questions are posed, ~ten primary research articles will be selected, and key details like evidence and the author’s claims will be gathered.
Next, the gathered information will be arranged in a discourse graph on the Roam platform. The umbrella question will form a central node, with sub-questions and associated information branching out from there in an informative and organic manner. The graph will be arranged to identify evidence that supports or refutes claims across the gathered literature. Related information will be grouped in clusters and identified with visual markers like color and title. Knowledge gaps or claims that need additional supporting evidence will be noted for further work, and hypotheses based on assembled knowledge will be posed.
A diagram will be created in a program like BioRender to arrange the assembled knowledge into a tangible representation of the key biological mechanisms at play in chromatin dynamics, and how these give rise to altered gene expression.
Lastly, a video tour (~10 min) will be used to present the graph and diagram.
Discuss your motivations for pursuing this ad hoc project. What do you hope to gain from completion of this project?
I currently work in Dr. Akamatsu’s lab studying the actin network structure and force generation during endocytosis. Additionally, my course background has included preparation not only in cell biology but in genetics, applied mathematics and physics. I’ve become interested in studying how “simple” physical interactions, even random and chaotic interactions, can give rise to complex and ordered phenomena.
In Biol 403, I’ll gain a deeper understanding of the actin cytoskeleton and the biological agents that harness it, but I’m also interested in looking one or two steps back, to the nuclear processes that ultimately create the pool of protein agents like actin monomers in the cell. Furthermore, a better understanding of the mathematical description of structures like rods, filaments, and fibers will allow me to pursue more theoretical biophysical questions about the mechanics of many biological structures, including filamentous actin.
This project will give me the opportunity to apply the knowledge synthesis methods taught in this course to a new biological topic, and through this project I hope to gain deeper insight into fascinating intracellular events, and increase my knowledge of the physical description of biological materials.
How does this additional work connect with the educational goals of the course and/or your professors area of expertise?
One main goal of the class is to prepare students with a set of skills for scientific work and critical thinking, rather than a specific list of biological facts. This project will extend the course material on discourse graph building and model creation towards a new biological research area, demonstrating their versatility in the field.
Dr. Akamatsu’s expertise in computational biology and biophysics will be a valuable resource as I interpret and synthesize physical modelling and mathematical biology papers. His career as a professor and scientist has contributed to expertise in many topics in advanced cell biology, including gene expression and intranuclear dynamics. Furthermore, he has collaborated extensively with Roam’s founders, and will be an excellent individual to aid in navigating its nuances to create the most beneficial synthesis from many knowledge sources.
Outline your project schedule. In your schedule be sure to include your plan for in-person meetings, when each component of your project is due (drafts, revisions, preliminary research), when you are hoping to receive feedback, and other relevant steps.
End of week 2: Identify the umbrella question in its final form, along with the rationale for its selection.
End of week 3: Identify three sub questions in their final forms, with rationale.
End of week 4: Identify all papers to be used in synthesis.
End of week 5: Extract evidence and claims from papers. Check-in meeting with Dr. Akamatsu
End of week 7: First draft of discourse graph, including hypothesis and knowledge gaps.
End of week 8: First draft of diagram. Meeting with Dr. Akamatsu to discuss revisions to graph and diagram.
End of week 10: Final draft of discourse graph, diagram, and video description.
Frequently Asked Questions
Is X course eligible for ad hoc?
Your department determines whether or not a course is eligible for ad hoc. Please contact your Departmental Adviser.
I want to ad hoc a course outside of my major. Since it’s still related to my major, is that possible?
If the course you’d like to ad hoc for your Departmental Honors ad hoc requirement is not specified as eligible for ad hoc by your department (usually, courses outside of your major are not eligible for ad hoc; some departments might have more restrictions), you will need permission from your Departmental Honors Adviser. Your Departmental Adviser must verify that the course and your proposed ad hoc meets the expectations for your Departmental Honors Program and, of course, the instructor must be willing to work with you. If that is the case, your Departmental Adviser must make a formal exception request through the UW Honors Program before this course can count towards your degree requirements.
Can I ad hoc a 500-level (graduate-level) course?
If you would like to ad hoc a graduate-level course that is otherwise eligible for ad hoc, you may do so with your Department’s approval and, of course, if the instructor agrees to supervise your ad hoc project. You need to contact the UW Honors Program at the end of the quarter to make sure we are aware you have been approved for and completed an ad hoc for a graduate level course; these ad hoc honors notations are processed differently than the ad hoc notations for undergraduate-level coursework.
What are the ad hoc questions?
In addition to providing information about your course, instructor, and departmental adviser, the questions on the ad hoc application are as follows:
- Provide a brief description of this course and the required coursework. A brief description (3-sentence minimum) can be taken from the syllabus or program description. List the required assignments, projects, and activities.
- Outline your proposed ad hoc Honors project. What is your project’s specific focus? What key tasks and steps will you take to complete your project? What form will the final deliverable take? Provide detailed information about the different elements of your project (i.e., if a video, how long will it be? If reviewing resources, how many minimum? How will you find them? etc).
- Discuss your motivations for pursuing this ad hoc project. What do you hope to gain from completion of this project?
- How does your proposed project connect with the educational goals of the course and/or your professor’s area of expertise? How will it deepen or broaden your understanding of the course content?
- Outline your project schedule. Project schedules must include when each component of your project is due (preliminary research, drafts, revisions), when you are hoping to receive feedback, meetings with the instructor, and any other relevant steps.
Do I need to submit anything to the Honors Program or my Departmental Adviser?
While the Honors Program loves seeing the work that students complete for their ad hoc projects, students are not required to submit their completed projects to the Honors Program (though you are welcome to do so).
For an ad hoc to be marked as complete, the Honors Program must receiving confirmation that the project is complete from the instructor. Depending on your Departmental Honors requirements, your Departmental Adviser might request to see your completed ad hoc project.
For more FAQs about when your ad hoc project will be processed, please review the Frequently Asked Questions section on the Honors Ad Hoc Overview page.